Secretariat

INFORMATION UNDER SECTION 4(1)(B) OF THE RIGHT TO INFORMATION ACT, 2005 PERTAINING TO SCHOOL EDUCATION DEPARTMENT

Section. 4 (1) (b)(i). Particulars of organization, functions and duties;

The Secretary to the Govt. of Mizoram, School Education Department is the head of the department. He controls & supervises the overall working of School Education Department. The organization structure of the department is as below.

ORGANISATION CHART (as on 31.02.2023)

(strength of each grade/post except Secretary, SED vary from time to time as decided by the Government)

Secretary

l

Additional Secretary

l

Joint Secretary

l

Deputy Secretary

l

Under Secretary

l

Superintendent

l

Assistant

l

Upper Division Clerk (UDC)

l

Lower Division Clerk (LDC)/Data Entry Operator (DEO)

l

Group ‘D’

Section.4 (1)(b)(ii).Powers and duties of officers and employees ;

(1C)     Secretary: The Secretary is the Administrative Head of the Department. He is responsible for the overall functioning of this Department.

(2C)     Additional Secretary: The Additional Secretary provides administrative support to the Department Secretary and assists in managing the workflow. He represents the secretary whenever necessary. He participates in decision-making processes providing his expertise and insights.

(3C)     Joint Secretary: The Joint Secretary is responsible for managing the day-to-day administrative operations of the Department. He provides advice, recommendations and analysis to higher authorities, helping them make informed decisions.

(4C)     Deputy Secretary: The Deputy Secretary assists the Joint Secretary in all matters, make necessary suggestions where necessary, to enable higher officials to make prompt decisions in accordance with the extant rules and regulations.

(5C)     Under Secretary: The Under Secretary is the branch officer who supervises all other subordinate officers in all matters relating to files allocated to her/him.

(6c)     Superintendent : Superintendent is the section officer who supervises all dealing hands, who checks on delays, gives proper guidance on various rules, regulations, maintenance of office records etc. and overall management of the department.

(7C)     Assistant/Upper Division Clerk (UDC): Dealing with files relating to all matters under the supervision of superintendent. Proper maintenance of all records on allotted subjects is the job of Assistant/Upper Division Clerk (UDC).

(8C)     Lower Division Clerk (LDC): Responsible for all receipt and issue of daks received in the department. Maintenance of registers, guard files and other official record are the jobs assigned to LDC.

(9C)     Group ‘D’: Dispatch of Daks issued by the department, runnung office errands or any other works entrusted to them from time to time. 

Section.4 (1)(b)(iii). The procedure followed in he decision making process, including channel, if supervision and accountability;

Section.4 .(1) (b) (iv) – the norms set by it for the discharge of its functions; 

All matters dealt with in the Department are processed in file, routing through all the executive officers in the Department and Chief Secretary (as the case may be) before submission to the Minister concerned with suggestion regarding the line of action.
           This includes in depth examination, discussion, meetings and consultation with the department directorates as and when required.
            All matters/cases received in this department are recorded with specific receipt number and all correspondences (letters & files) conveyed from this department are also recorded separately in its register. Each and every dealing hand maintain LOG BOOK for all cases/matters received by them, records are being maintain in this Log Book with details of processing, its connected files and its disposal. Every case received is processed in its connected file with proper examination sheet and submits to higher authorities for decision. Decisions are normally conveyed in a letter form or otherwise

Section.4. (1)(b) (v) - The rules, regulations, instructions, manuals and records, held by it or under its control or used by its employees for discharging its functions;

1. The Right of children to free & compulsory Education Rules,2011
2. The Mizoram Middle Schools and High Schools (Provincialisation) Rules, 1994 & Amendment Rules, 2002
3. The Mizoram Education (Transfer & Posting of School Teacher) Rules, 2020
4. The Mizoram Education (Grand-in-Aid for General Maintenance of Private School) Rules, 2006
5. The Mizoram Education (Establishment and Management of Private Higher Secondary  Schools) Rules, 2006
6. The Mizoram Education (Establishment and Management of Private High Schools) Rules, 2006
7. The Mizoram Education (Establishment and Management of Private Middle Schools) Rules, 2006
8. The Mizoram Recognized Private Schools (Regulation) Rules, 2006
9. The Mizoram Education (Inspection of Recognized Schools)  Rules, 2008
10. The Mizoram Aided Middle Schools and High Schools Management Rules
11. The Mizoram Aided Schools (Recurring and Non-Recurring Grants-in-Aid) Rules, 1990
12. Adhoc Recurring Grants-in-Aid for General Maintenance of Schools Rules, 1997
13. The Mizoram Prevention of Malpractices at Examination Act, 1990
14. The Mizoram Board of School education (Management of Examinations) Regulations, 1991
15. The Mizoram (Pre- Matric Special Scholarship) Rules, 1991
16. The Mizoram (Pre- Matric Merit Scholarship) Rules, 1990
17. The Mizoram Special Voluntary Retirement for School Teachers Rules, 2009
18. Mizoram Language Development Board (Preparation & Submission of budget estimate 7 administration of fund) Rules, 2023 
19. Rules issued by DP&AR(ARW)/(GSW) and Finance Department that are relevant for the department

Section.4. (1)(b) (vi) - A statement of the categories of documents that are held by it or under its control;

1. Various recruitment rules in respect of School Education Department.
2. Mizoram Language Development Board Act, 2022
3. Mizoram Language Development Board Terms & Condition for the appointment of Chairmen, Secretary & Members, 2023
4. Various rules and regulations in respect of School Education Department
5. PARs of Gazetted officers under the Department

Section.4. (1)(b) (vii) - The particulars of any arrangement that exists for consultation with, or representation by, the members of the public in relation to the formulation of its policy or implementation    thereof; 
             Members of the public are not directly involved in the formulation of its policy or implementation itself. However, public participation in schools is done through School Management Committees and PTAs

Section.4. (1) (b) (viii) - A statement of the boards, councils, committees and other bodies consisting of two or more persons constituted as its part or for the purpose of its advice, and as to whether meetings of those boards; councils, committees and other bodies are open to the public, or the minutes of such meetings are accessible for public;
                 The Mizo Language Development Board was constituted and started functioning with effect from 06.02.2023 

Section.4. (1)(b) ( ix) – a directory of its officers & employees

Section.4 (1)(b) (x) - The monthly remuneration received by each of its officers and employees, including the system of compensation as provided in its regulations

            Secretary  & Personal Branch of Secretary

            Additional Secretary & Personal Branch of Additional Secretary

            Joint Secretary & Personal Branch of Joint Secretary

            Deputy Secretary & Personal Branch of Deputy Secretary

            School Education Department

Section.4 (1)(b) (xi) - The budget allocated to each of its agency, indicating the particulars of all plans, proposed expenditures and reports on disbursements made;

            Not applicable.

Section.4 (1)(b) (xii) - The manner of execution of subsidy programmes, including the amounts allocated and the details of beneficiaries of such programmes;

                There is no such scheme or project under this department. All projects or schemes are taken up by its directorates viz., Directorate of School Education, Directorate of State Council of Educational Research & Training, Samagra Shiksha Mizoram.

Section.4 (1)(b) (xiii) - Particulars of recipients of concessions, permits or authorisations granted by it; 

                Not applicable.

Section.4 (1)(b) (xiv) - Details in respect of the information, available to or held by it, reduced in an electronic form; 

                Every service rules/ recruitment rules framed by School Education and all other rules pertaining to service matters, documents like notification, office orders etc., as well as all other information issued by this department are all uploaded in the official website – schooleducation.mizoram.gov.in and are open to the public

Section.4 (1) (b) (xv) – the particulars of facilities available to citizens for obtaining including the working hours of the library or reading room, if maintained for public use; 

                The department created an official website – schooleducation.mizoram.gov.in, in which the day to day disposal of works in connection with the business allotted to the department are uploaded and updated regularly.

Section.4 (1)(b) (xvi) - The names, designations and other particulars of the Public Information Officers; 

Section.4 (1)(b) (xvii) – such other information as may be prescribed; and thereafter update these publication every year;

            As and when necessary.